Our Services - HRIS Selection

HR System Selection Services

Independent team of UK based experts who shortlist, score and secure the right HRIS fast.

Vendor agnostic shortlist with weighted scoring
Requirements discovery across HR, Payroll, Finance and IT
Standardised demo scripts for apples to apples evaluation
HRIS RFP creation, due diligence and reference checks
Commercial guidance, contract review and risk mitigation
Integration, data and UK compliance readiness checks

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Choose with confidence using HR system selection

HR system selection is a structured method to define requirements, build a vendor shortlist, run scored demos and complete an HRIS RFP. Done well, it reduces rework, improves adoption and protects budgets. Our HRIS selection consultant team coordinates HR, Payroll, Finance and IT, validates integration and data needs, and checks UK specifics like GDPR, RTI and BACS where payroll is in scope. The result is an evidence based decision and a delivery ready plan.

Requirements Discovery and Prioritisation

We run focused workshops across HR, Payroll, Finance and IT to capture processes, data sources and pain points. Must haves and differentiators are prioritised so the selection reflects real needs. We document entity and country nuances, reporting requirements and security roles. This clarity becomes the backbone for HR system selection, enabling fair vendor evaluation and faster stakeholder alignment.

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Scoring Matrix

Your requirements are turned into a weighted scoring model that reflects business priorities. We scan the market and eliminate poor fits early. You receive a short, defensible list with capability notes, reference clients and indicative pricing bands. The scoring template remains yours, supporting governance, procurement and future reviews without vendor bias.

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Demo Script and Evaluation Management

Vendors present against a standardised demo script so teams compare like for like. We time box sessions, capture evidence, normalise scores and document strengths, gaps and risks. Stakeholders submit feedback immediately to keep momentum. This removes opinion driven debate and replaces it with objective results that support a clear recommendation.

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HRIS RFP and Due Diligence

We produce an HRIS RFP covering functionality, integrations, data migration, security, service model and implementation approach. Vendors respond in a comparable format with commercials and references. Due diligence validates roadmap, ecosystem and viability. Where payroll is in scope we check RTI readiness, BACS processes and auto enrolment handling to reduce risk later.

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Book a short call to review goals, shortlist options and the path to a signed decision.

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Discovery and shortlist

We start with structured discovery to capture processes, data, reporting and security needs. A weighted model then guides HR system selection and aligns stakeholders. A fast market scan narrows viable options and produces a vendor shortlist you can defend to audit and the Board. We weave in choose HR software criteria, prepare HR vendor comparison summaries and frame an outline HRIS RFP so momentum never drops.

What We Offer:

Cross functional workshops and requirement mapping
Weighted scoring that fits business priorities
Market scan and defensible vendor shortlist
Early integration and data feasibility checks
Outline HRIS RFP ready for issue

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Demos, RFP and commercial decision

We run apples to apples demos using your script, consolidate scoring and issue an HRIS RFP for final validation. Integration, data migration and security checks run in parallel. Where payroll is in scope we confirm UK specifics like RTI, BACS and auto enrolment. You receive a decision pack with commercials, risks and an implementation roadmap. This gives HRIS consultants, Finance and IT a single source of truth to approve quickly while keeping total cost and delivery risk under control.

What We Offer:

Standardised demo scripts and scoring
Comparable RFP responses and due diligence
Integration and data migration validation
UK compliance checks for RTI and BACS
Decision pack with commercials and roadmap

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Our Process

Define Needs

Map processes, data and priorities across teams

Shortlist Vendors

Weighted scoring narrows best fit options

Run Demos

Standard scripts enable fair comparison

Approve Choice

Decision pack, commercials and roadmap

Why choose Us?

We help clients globally pursue their Digital Transformation goals through intelligent software development, discovery workshops, and remote teams. We deliver cutting-edge solutions for

Independent Advice

Vendor agnostic selection driven by evidence

Governance Led

Clear cadence, risks, actions and documentation

UK Compliance

GDPR, RTI and BACS considered from outset

Faster Mobilisation

Ready to kick off implementation immediately

Frequently asked questions

About Our ADP iHCM Services

What is covered in HR system selection?

Discovery workshops, scoring model, vendor shortlist, demo management, HRIS RFP, due diligence, commercials and a decision pack with risks and next steps.

How long does the selection project take?

Most engagements complete in 4 to 6 weeks depending on scope and number of vendors. Multi entity or global needs may extend timelines. We agree dates at kick off.

Are you tied to any HR software vendors?

No. We are independent and vendor agnostic. Our job is to help you choose HR software that fits requirements, budget and roadmap without conflicts.

Do you help with HR vendor comparison and demos?

Yes. We create the demo script, schedule sessions, capture evidence and normalise scores. You get an apples to apples comparison that speeds up decision making.

Can you run an HRIS RFP on our behalf?

Yes. We produce the HRIS RFP, manage vendor responses in a comparable format and complete due diligence including references and security checks.

Do you consider UK payroll specifics like RTI and BACS?

Where payroll is part of scope, we validate RTI readiness, BACS processes and auto enrolment handling so compliance is covered before implementation begins.

How do you handle integrations and data migration planning?

We assess HRIS to payroll and finance integration options, map data sources and estimate migration effort. This informs realistic timelines and reduces delivery risk.

What costs should we expect beyond licences?

Typical costs include implementation services, data migration, integrations and ongoing support. We model total cost so Finance has a clear view of budget and ROI.

Can you rescue a stalled selection or vendor biased process?

Yes. We review baseline requirements, rebuild the scoring model, rerun targeted demos and provide an objective recommendation stakeholders can support.

What happens after the decision is approved?

We can hand over to your chosen partner or manage implementation. Many clients extend into project management, data migration, testing and dashboards.

Do you work with public sector and PE portfolio companies?

Yes. We adapt governance, documentation and approvals to fit public sector and private equity contexts while keeping process consistent.

How do you ensure data protection and GDPR compliance?

We review vendor security, access controls, audit trails and UK GDPR obligations including retention, subject access and DPIA triggers where relevant.