Our Services - Payroll System Selection
Payroll System Selection Services
Make payroll software selection low risk and evidence based. We align HR and Finance, run a structured vendor shortlist, validate HMRC and pensions compliance, and build a business case that stakeholders can sign off with confidence.
- Rapid discovery and current state assessment
- Payroll vendor shortlist tailored to your footprint
- Weighted scoring and demo scripts aligned to goals
- HMRC RTI, PAYE, and pensions compliance checks
- Integration mapping with HRIS, ERP, and time systems
- Commercial negotiation and implementation readiness
Start your payroll system selection process
Share scope and timeline. We will propose a fast, low risk selection path within 24 hours.
Choosing the right payroll system selection partner matters.
Payroll system selection is the structured process of evaluating and choosing payroll software that fits your UK operating model, compliance needs, and budgets. Done well, it reduces errors, cycle time, and cost to serve. Done poorly, it locks you into manual workarounds and rework. We guide payroll software selection with clear criteria, HMRC and pensions alignment, and integration plans so Finance and HR leaders get accuracy, control, and predictable outcomes.
Current State & Requirements
We map today’s payroll processes, volumes, jurisdictions, pay groups, and pain points. Then we translate this into clear must haves for payroll system selection, including HMRC RTI, PAYE, pensions auto enrolment, P11D, and reporting needs. We capture integrations across HRIS, ERP, time, expense, benefits, and banking. The output is a validated requirements pack with success metrics, constraints, and a decision framework both HR and Finance can champion.
Vendor Shortlist & RFP
We turn requirements into a targeted payroll vendor shortlist so you only meet fit for purpose providers. We draft a practical payroll RFP that vendors can answer clearly, covering compliance, integrations, security, service SLAs, and UK support. The result is a competitive field that reflects your footprint and budget, not a generic list. This step accelerates payroll software selection while raising vendor response quality.
We design weighted scoring, demo scripts, and sample data scenarios that mirror your real world. Vendors prove calculations, RTI submissions, pensions handling, and exception workflows. We also test reporting, audit trails, and role security. By stress testing early, we prevent surprises later. This evidence based approach gives stakeholders confidence to recommend a winner and move forward quickly.
Commercials & Risk Plan
We benchmark licensing, implementation, and run costs, then model total cost of ownership over 3 to 5 years. We surface commercial levers and negotiate terms that protect service levels and data. Parallel to pricing, we build a risk plan covering payroll cutover, parallel runs, and business continuity. Leaders see both value and risk in one view, enabling a firm payroll software selection decision.
Implementation Readiness
Before contracts, we align scope, roles, timeline, and integration ownership. We prepare data cleansing and migration plans, environments, and test cycles. We define governance, success metrics, and hypercare. This ensures your chosen vendor and internal teams are set to deliver. The handover includes a clear first 90 day plan so momentum never drops after selection.
Start your shortlist
Get a tailored vendor list, demo script, and scoring model built around your data, jurisdictions, and governance.
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Discovery and Requirements
We run fast discovery workshops to capture current processes, controls, integrations, and compliance. We translate this into a ranked requirement set for payroll system selection and payroll software selection, ready for a payroll vendor shortlist and a focused payroll RFP drafted for UK payroll consultants to execute.
What We Offer: - Discovery workshops with HR and Finance
- Requirements pack with must haves and nice to haves
- Compliance matrix for HMRC RTI, PAYE, and pensions
- Integration inventory and data flow map
- Decision criteria and success metrics
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Shortlist, RFP, and Evaluation
We create a right sized payroll vendor shortlist, issue a clear payroll RFP, and run an evidence based evaluation. Using demo scripts and weighted scoring, we test real scenarios, validate RTI submissions, and check pensions flows. This de-risks payroll software selection and sets up clean commercial negotiations.
What We Offer: - Curated vendor shortlist aligned to footprint
- RFP drafting, distribution, and vendor Q&A
- Weighted scoring model and demo scripts
- Proof of capability with sample data
- Commercial benchmarking and negotiation support
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Our Process
01
Scope Fit
Align stakeholders on goals, risks, and constraints so selection criteria reflect real business needs.
02
Shortlist Build
Create a focused vendor list and RFP that saves time and produces comparable responses.
03
Proof First
Use demos, scripts, and data to validate calculations, RTI, pensions, and edge cases early.
04
Ready To Run
Lock scope, commercials, and a 90 day plan to move from decision to delivery without delays.
Why choose Us?
We blend payroll operations know how with selection discipline. You get a defensible decision, fewer surprises, cleaner integration, and commercial terms that protect service quality and cost.
UK Focus
Deep knowledge of HMRC, RTI, PAYE, and pensions keeps compliance central to every decision.
Evidence Led
Real data and scripted demos replace opinions, giving you traceable scores and clear winners.
Integration First
We design around HRIS, ERP, and time systems so payroll works end to end from day one.
Fast Outcomes
A paced approach that gets you from discovery to contract ready without wasted motion.
Frequently asked questions
About Our Payroll System Selection Services
What is payroll system selection and how is it different from buying software?
Payroll system selection is a structured process to evaluate and choose payroll software that fits your operating model. We define requirements, build a payroll vendor shortlist, run a payroll RFP, and use scored demos to prove capability before you commit.
How do you ensure UK compliance during payroll software selection?
We validate HMRC RTI, PAYE, pensions auto enrolment, and statutory reporting in requirements and demos. Vendors must prove submissions, audit trails, and error handling during evaluation to remain on the payroll vendor shortlist.
Which vendors do you include in a payroll vendor shortlist?
It depends on scope, headcount, jurisdictions, integrations, and budget. We include vendors that can meet your UK needs, then use a payroll RFP and demos to identify the best fit for your context.
How long does payroll system selection typically take?
Most mid market selections run 6 to 10 weeks from discovery to decision. A clear payroll RFP and scripted demos shorten timelines while maintaining rigor and auditability.
Can you help if we already started a payroll RFP?
Yes. We can review your payroll RFP, tighten requirements and scoring, and realign the process. We can also add evidence based demos so stakeholders trust the final payroll software selection.
What integration considerations matter most in payroll software selection?
Data quality, API capabilities, event timing, and reconciliation. We map HRIS, ERP, time, benefits, and banking connections early, then test them during evaluation to avoid cutover surprises.
How do you compare total cost when making a payroll software selection?
We model licensing, implementation, support, and run costs across 3 to 5 years. We benchmark commercials and build negotiation levers into your payroll RFP and vendor meetings.
We run payroll in multiple countries. Can your payroll vendor shortlist cover that?
Yes. We assess whether a single platform or a hub plus local model fits best. Then we tailor the shortlist and demos accordingly and ensure UK compliance is not diluted.
What risks do you mitigate during payroll system selection?
Scope creep, weak integrations, unproven compliance, unclear ownership, and poor data. Our approach uses staged gates, proof with your data, and a risk register owned by HR and Finance.
What happens after we complete payroll software selection?
We finalise commercials, confirm scope, and prepare implementation readiness. That includes data cleansing, migration plans, test cycles, and a 90 day delivery roadmap with the chosen vendor.
Can you support internal approval after payroll software selection?
We provide a concise business case, scoring results, and risk plan that boards and audit committees can approve. This makes sign off faster and more defensible.
Do you work with our internal team during payroll RFP and demos?
Yes. We co create demo scripts with Payroll, HR, and Finance. We ensure users test real scenarios so the payroll software selection reflects day to day needs, not only high level features.
Got more questions?
Feel free to reach out to us for more details & also get a free consulting session with our experts.
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