Our Solution Expertise - Time + Attendance + ROTA

Time and attendance consulting and leave management setup experts

We implement and tune time, leave and rota systems so captured hours, rules and outputs align with payroll engines and HRIS data structures.

Specialist configuration of leading time and attendance and rota platforms
Leave management setup built inside your HRIS, not on side spreadsheets
Rota rules translated into system logic for shifts, premiums and constraints
Clean interfaces from time and attendance to payroll and HR core systems
Diagnostics and fixes for inaccurate overtime, rounding and absence calculations

Speak to a systems specialist

Review your T and A stack

Send your current platforms and issues for a focused, technical remediation plan.

Time and attendance consulting built on real system expertise

Time and attendance consulting, done properly, is a systems job. We configure devices, rules, leave management setup, rota engines and interfaces so they match contractual logic and UK pay rules, then push clean totals into payroll. The right implementation removes manual adjustments, short pays and overpays, and gives operations live capacity visibility. The wrong design leaves you debugging exports every cut off. We focus on getting the configuration and data flows right, not rewriting your handbook.

T and A and rota platform architecture

We review your existing stack: HRIS, payroll engine, time and attendance solution, rota tools, capture methods and exports. From there we define a clean technical architecture: which system holds master data, how sites, cost centres, roles and patterns should be structured, and how devices or apps connect back. The aim is to simplify and standardise configurations so your teams are not maintaining different logic for every location.

We align system features to your requirements without over customising. That includes deciding where rota management should sit, how rules are reused, and how exceptions are controlled. You get an architecture that your internal admins can understand and operate: fewer bespoke patches, clearer ownership and a stable base for accurate time and attendance consulting outcomes.

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Time capture, rota engine and pay rule configuration

We convert your working patterns into system rules. This covers contracted hours, overtime triggers, premiums, night work, call outs, annualised hours, rounding, grace, breaks and bank holidays. Each element is implemented directly in the time and attendance and rota configuration so totals calculated in the system match what payroll expects.

We also configure rota engines to enforce your constraints: skills, coverage, rest periods and cost limits. Managers build schedules inside a framework that the system can validate, rather than free typing. This reduces exceptions, ensures consistent overtime and pay rule treatment and stops engineering fixes downstream in payroll.

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Leave management setup inside HRIS

We implement leave management setup in your HR or time platform so entitlements, accruals, carryover, TOIL and special schemes are system driven. Balances, approvals and changes are recorded against the employee record and feed through alongside worked time.

By handling absence types, waiting periods, part time rules and alignment with time and attendance in configuration, we remove reliance on offline trackers. Employees see current balances in self service, managers approve within the workflow and payroll receives accurate, coded outputs without rekeying.

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Integration to payroll and HR systems

We design and build the interfaces that make this work end to end. Approved hours, differentials, overtime and absences are exported or passed via API from time and attendance into payroll using stable layouts and mapped earning codes. We sync key data such as employees, jobs, cost centres and rotas from HRIS to T and A so there is one source of truth.

Every interface is documented: field mappings, schedules, error handling and reconciliation steps. When cut off hits, your team knows what should run, where to check it and how to correct exceptions. This is where time and attendance consulting becomes measurable value for Finance and HR.

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System health check, tuning and optimisation

If your current setup is live but noisy, we run a technical health check. We analyse configuration, rule sets, rota templates, interfaces and export logic using example weeks and pay runs. We identify duplicated rules, gaps between configuration and contracts, and reasons for recurring adjustments.

We then implement targeted fixes: simplifying rules, restructuring patterns, standardising codes, tightening absence workflows and correcting integration mappings. No generic process deck, just focused system changes that reduce pay queries, overtime leakage and admin time for your team.

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Make your T and A system prefect

If clockings, rotas or leave outputs keep breaking payroll, our HRIS consultants can stabilise the configuration and data flows quickly.

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Discovery and rules to configuration mapping

We take your existing policies, award rules and local practices, then translate them into parameters your time and attendance and rota platforms can actually support. Using time and attendance consulting experience and vendor specific knowledge, we define how rota rules, overtime, pay rules and absence workflows should be configured, not just documented.

What We Offer:

Detailed review of current T and A, leave and rota configuration
Gap analysis between rules on paper and rules in system
Target design for pay rules and rota logic per platform
Clean structure for sites, roles and cost allocations
Configuration backlog prioritised by payroll and risk impact

Start your config blueprint

Build, integration and go live support

We implement the agreed design inside your chosen systems. That includes updating time capture settings, rota templates, overtime and pay rules, leave management setup and the interfaces into payroll and HRIS. We run controlled test cycles and parallel runs so calculated hours, premiums and absences match expected outputs before you switch off manual workarounds.

What We Offer:

Hands on configuration in leading T and A and rota platforms
Interface build or refinement from T and A to payroll
Scenario based testing packs for complex patterns
Adjustments to remove recurring manual overrides
Hypercare and knowledge transfer for in house admins

Deliver a stable T and A go live

Our Process

Assess stack

We review your HRIS, payroll, T and A and rota tools and current outputs end to end.

Design config

We translate rules into platform ready configuration, including leave, rota rules and pay logic.

Implement clean

We update systems and interfaces, then prove results using real life test scenarios.

Optimise ongoing

We monitor issues, refine rules and train admins so the setup stays accurate as you grow.

Why choose Us?

You get HRIS system consultants who work daily with time, leave and rota platforms and payroll integrations. We speak directly to your technical teams and vendors, fix configuration at source and leave you with a setup your own admins can own.

System first

We operate inside your platforms, using supported features instead of fragile custom work.

Payroll aligned

Every rule and rota choice is checked against downstream payroll requirements.

Vendor fluent

Experience across major time and attendance and HRIS stacks for UK and multi site use.

Outcome led

Measured on fewer pay errors, fewer tickets and predictable labour and overtime costs.

Frequently asked questions

What does time and attendance consulting include from a systems view?

We assess and configure your time and attendance, leave and rota systems so they reflect your rules and feed payroll correctly. That covers pay rule setup, device and method settings, absence workflows, interfaces and reports, with clear documentation for your internal admins.

Why is expert leave management setup important?

Leave rules drive balances, entitlements and holiday pay. If leave management setup is wrong in the system, it will never match payroll. We configure accruals, pro rating, carryover and TOIL directly in your HRIS or time solution so outputs are reliable and auditable.

Can you fix overtime and pay rules that keep miscalculating?

Yes. We review how overtime and premiums are configured, compare against actual outputs and adjust thresholds, multipliers, rounding and links to rota rules. The goal is that system totals match your agreements without manual overrides every cycle.

Do you handle integration from time and attendance to payroll?

Absolutely. We design and refine exports or APIs so approved hours, premiums and absences map to the right payroll elements and cost centres. Stable integration is core to what we do, not an afterthought.

What if we run different rota rules by site or brand?

We configure reusable templates and rule sets in the system, then apply controlled variations where needed. That keeps administration manageable while reflecting genuine differences without breaking reporting or payroll consistency.

Can you support complex patterns like annualised hours or sleep ins?

Yes. We implement those as structured system rules: caps, banks, drawdowns and special premiums. We then test them using real historical scenarios to ensure they behave correctly under pressure.

How do you reduce pay queries and disputes?

By making the system the single source of truth. Clear configuration, visible balances, consistent rota rules and correct integration reduce surprises on payslips. When issues do occur, you have logs and reports to resolve them quickly.

Do you replace our existing tools?

Not by default. Our first step is to stabilise and optimise what you already own. Only if the platform cannot technically support your requirements will we outline alternative options.

How long does a typical time and attendance remediation take?

It depends on sites, patterns and vendors, but our approach is fast: short diagnostic, config changes in a controlled test environment, then phased rollout. We align changes to payroll cycles to avoid disruption.

What do you need from us to start?

Access to your current configurations, exports, example pays, and one or two subject matter experts from HR, operations and payroll. We handle the technical translation and leave you with clean, documented system setup.