Who We Help - Public Sector

Public sector HRIS consulting for compliant, auditable operations

We help public bodies, charities and third sector organisations design, select and implement HR and payroll systems that pass audit, align with procurement, support governance and work in real world frontline environments.

Independent HRIS and payroll consulting with deep public and third sector experience
End to end support from discovery, requirements and selection to implementation and optimisation
Design that supports audit trails, FOI requests, risk controls and external scrutiny
Configuration to handle complex pay, pensions, grants and multi-entity structures
Integration of HR, payroll and finance to remove spreadsheets and reduce error risk

Speak to a sector consultant

Request a specialist callback

Tell us about your HR and payroll landscape and we will outline practical consulting and implementation options.

Consulting led public sector HRIS and charity payroll solutions

Public sector HRIS and charity payroll solutions are not off the shelf products. They are outcomes of good consulting, structured design and controlled implementation. We work with councils, NHS bodies, housing associations, charities and NGOs to assess current systems, shape requirements, run compliant selections and guide implementations. Our focus is compliant configuration, accessible self service, stronger reporting and fewer manual fixes, without breaking procurement rules or budgets.

Public sector HRIS strategy and roadmap:

We begin by understanding how your HR, payroll and finance processes support services, staff and statutory duties today. Our consultants map current journeys, policies, pay structures, pensions, risk controls and reporting obligations, then define a realistic HRIS strategy aligned to governance and scrutiny.

We translate this into a clear roadmap that sequences improvements, selections and implementations. This keeps leadership, unions, IT and internal audit aligned while avoiding big bang failures. Every recommendation is practical, cost aware and shaped for public sector HRIS environments.

Get In Touch

Charity & NGO payroll operating model

For charities and NGOs, system success depends on getting the operating model right. We review how you handle multiple entities, projects, grants, restricted funds, casual staff and volunteers. Then we design clear processes, roles, approval flows and reporting structures that your chosen payroll and HR systems can support.

Our team guides you through configuration decisions and vendor collaboration so that funders, trustees and auditors can see how every pound and payment is controlled. The focus is lean operation, reduced manual corrections and strong evidence for compliance reviews.

Get In Touch

HR, payroll and finance integration design

We do not simply connect systems. We design integration patterns that reflect your chart of accounts, cost centres, budget structures, rostering, absence and establishment controls. This gives one trusted view of headcount, spend, vacancies and trends across public or third sector environments.

Our consultants work with your internal teams and vendors to define interfaces, mapping, reconciliation and controls. The result is less spreadsheet dependency, faster reporting and clear audit trails between HRIS, payroll and finance platforms.

Get In Touch

Procurement and vendor selection support

We support your procurement process as independent HRIS and payroll consultants. That includes shaping requirements, evaluation criteria, scoring models and structured vendor demos that reflect public sector HRIS and charity payroll realities, not marketing slides.

We help you navigate frameworks, due diligence, data protection, information security and accessibility obligations. This ensures your final choice is defensible, aligned to outcomes and can be implemented within your governance and budget constraints.

Get In Touch

Change, assurance and optimisation

Implementation is where risk appears. We provide hands on assurance across configuration, workflows, roles, access, integrations, testing and cutover. We help you manage stakeholders, engage unions, train users and phase rollout in a controlled way.

After go live, we support optimisation, housekeeping and incremental improvements so your HRIS and payroll setup continues to match policy changes, funding conditions and audit expectations. We remain your consulting partner, not a product vendor.

Get In Touch

Plan with sector experts

Share your current systems, contracts and risks. Our consultants will map clear, defensible steps from assessment to implementation.

Request a proposal

Discovery and current state review

We run structured workshops and evidence based reviews across HR, payroll, finance, IT and key services. We document processes, policies, controls, reporting needs and technical constraints for public sector HRIS and charity payroll solutions. This exposes quick wins, risks and transformation opportunities, all framed for procurement, governance and accessibility expectations.

What We Offer:

End to end review of HR, payroll and data flows
Assessment of compliance, audit trails and control gaps
Clear documentation of functional and technical requirements
Stakeholder mapping including unions and oversight bodies
Prioritised recommendations aligned to risk and value

Book a discovery review

Solution design, selection and implementation support

We convert your requirements into a practical solution design, then support vendor engagement, evaluation and selection as your independent HRIS consulting partner. Once selected, we guide configuration, integration, testing and change to ensure the implementation delivers compliant, auditable and accessible outcomes across HR and payroll.

What We Offer:

Target operating model and process design for HR and payroll
RFP, framework and selection support with defensible scoring
Configuration and integration assurance with your chosen platforms
Data migration approach, validation and parallel run guidance
Change, training and hypercare led by experienced consultants

Talk to our consultants

Our Process

Assess context

We map your services, risks, constraints and systems to create a clear, fact based starting point.

Design model

We shape processes, controls and data flows that your future HRIS and payroll setup must support.

Select partner

We help you choose and contract with the right solution partners through a robust, transparent process.

Guide delivery

We support implementation, testing and change so live operation is stable, compliant and trusted.

Why choose Us?

We are a consulting and implementation partner, not a software vendor. Our independence, sector experience and process clarity ensure you get solutions that fit your context, stand up to audit and are actually used by your teams.

Independent advisory

We are platform neutral and always act in your interest across selection and implementation.

Sector expertise

Experience with councils, NHS, housing, charities and education ensures relevant, proven approaches.

Control mindset

Every design decision is tested against auditability, segregation of duties and compliance.

End to end

From discovery to optimisation, one consulting team holds context and drives accountable delivery.

Frequently asked questions

Do you provide HRIS software or only consulting services?

We do not sell software. We provide independent HRIS and payroll consulting, including discovery, requirements, selection support, implementation guidance and optimisation. We work alongside your chosen vendors to make sure the solution is properly designed, configured and embedded.

How do your services support public sector HRIS requirements?

We design and oversee HRIS and payroll configurations that reflect public sector grading, allowances, pensions, safer recruitment, approvals and audit trails. Our consulting approach aligns with procurement, risk, data protection and accessibility expectations so your chosen system supports scrutiny.

Can you help charities implement or improve charity payroll solutions?

Yes. We specialise in operating model, process and configuration design for charities and NGOs. We ensure payroll setups handle multiple entities, grant rules, funding codes and HMRC obligations. We work with your selected software provider to implement these designs correctly.

How do you work with procurement and legal teams?

We support them with clear requirements, evaluation criteria, scoring models and structured vendor demos. Our documentation and process make selection decisions transparent and defensible while keeping business, IT and governance needs aligned.

What if we already have a system but it is not working well?

Many engagements focus on optimisation, not replacement. We review configuration, integrations, controls and ways of working, then provide a clear remediation plan. We work with your existing vendor and internal teams to stabilise and improve outcomes.

Do you advise on integration between HR, payroll and finance systems?

Yes. Integration design and assurance is a core consulting service. We define flows, mappings, controls and reconciliations so data moves reliably between HR, payroll, finance and scheduling tools with full audit visibility.

How do you approach accessibility and frontline adoption?

We factor accessibility and usability into requirements, vendor evaluation and design. We push for simple, inclusive self service journeys, targeted training and clear communications so frontline teams and managers actually use the HRIS tools you invest in.

Can you support unionised and highly governed environments?

Yes. We build union agreements, approvals and policies into workflows and governance structures. Our consulting style is collaborative, evidence based and focused on reducing disputes and unplanned work.

How long does a typical consulting and implementation engagement take?

It depends on scope and starting point, but we always structure work into clear phases with defined outputs: diagnostic, design, selection, implementation support, stabilisation. Timelines are realistic, documented and agreed with sponsors.

What size organisations do you work with?

We support a wide range, from smaller charities needing structured payroll consulting to large councils, NHS bodies and housing associations with thousands of staff. Our methods scale while keeping sector controls at the centre.

How do you price your consulting services?

We use transparent project based or retainer based pricing linked to defined deliverables. This makes it easy to evidence value for money and align spend with budget cycles and approval processes.

Can you help us build a business case for HRIS change?

Yes. We quantify risk reduction, efficiency gains, compliance improvements and workforce benefits, then convert this into a clear, board ready business case to support investment decisions.