Our Services - Payroll System Implementation
Payroll System Implementation Services
Reduce risk and land clean. We design controls, align HR and Finance, run payroll testing with real data, prove RTI and BACS, and manage parallel runs so go live is predictable.
- Scope, plan, and readiness assessment
- Data cleanse, migration, and reconciliation
- RTI submissions and BACS file validation
- Integration build with HRIS, ERP, and time
- Payroll testing and defect burn down
- Parallel runs and cutover with hypercare
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Share footprint and timelines. We will return a delivery plan within 24 hours.
Payroll implementation that provides control before go live.
Payroll implementation is the structured build of processes, data, integrations, and controls that deliver accurate pay at scale. Strong payroll system implementation cuts errors, reduces rework, and improves audit confidence. It validates RTI flows and BACS files, exercises edge cases through payroll testing, and confirms results via parallel runs. Done right, leaders get cost control, cleaner reporting, and fewer month end headaches. Our UK payroll partner model brings pace, proof, and stability.
Blueprint & Controls
Every payroll implementation starts with the right guardrails. We map pay groups, calendars, approvals, and statutory rules, then define controls and reconciliations. This blueprint anchors payroll system implementation choices, including RTI submissions, BACS payment steps, and segregation of duties. Clear roles, checklists, and acceptance criteria ensure Finance and HR own the outcome. The result is a methodical plan with milestones that audit and leadership can trust.
Data & Migration
Clean data is the bedrock. We profile source data, close gaps, and set migration rules for starters, leavers, rates, benefits, and year to date values. Loads are repeatable and traceable, with before and after counts and totals. During payroll testing we reconcile outputs to prove accuracy. This approach reduces post go live defects and gives your UK payroll partner a clear path to stable operations from the first run.
Integrations, RTI & BACS
Dependable flows matter more than fancy features. We design and build integrations with HRIS, ERP, time, and banking, including secure RTI submissions and BACS file creation with approvals. Error handling, alerts, and retries are built in. We document mappings and schedules so Finance, IT, and vendors work in sync. This integration first stance keeps payroll system implementation predictable and reduces manual fixes.
Payroll Testing & Quality
Evidence beats opinions. We plan risk based cycles, from component checks to end to end payroll testing. Using your data, we verify tax, NI, pensions, and statutory calculations, plus RTI submissions and BACS approvals. We track defects, root causes, and burn down to zero before cutover. Reports, journals, and audit trails are tested, not assumed. By proving results early, your payroll implementation moves faster with fewer surprises.
Cutover, Parallel & Hypercare
Go live requires choreography. We design a cutover plan with clear roles, timings, and rollback steps. Where needed, we run parallel runs to compare outputs by variance, not by gut feel. Hypercare covers the first cycles with extended monitoring, issue triage, and daily reconciliations. After stabilisation, we hand over a tuned runbook and improvement backlog so payroll system implementation value compounds
Plan your payroll go live
Get a blueprint, test plan, and cutover schedule that proves RTI, BACS, and controls before day one.
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Discovery and Design
We frame goals, scope, and risks, then design processes, roles, and reconciliations. This anchors payroll implementation and payroll system implementation in real controls. We map RTI and BACS flows, set integration points with HRIS and ERP, and define payroll testing and parallel runs so sign off is objective.
What We Offer: - Stakeholder alignment and project mobilisation
- Process maps, calendars, and control design
- RTI and BACS flow definition
- Integration scope with HRIS and ERP
- Test strategy and acceptance criteria
Talk To A Payroll System Expert
Build, Test, and Cutover
We configure rules, migrate data, and connect systems. We execute payroll testing with real scenarios, including RTI submissions and BACS approvals, then run parallel runs to confirm accuracy. Cutover and hypercare make the first cycles smooth. This is payroll system implementation with proof at every gate.
What We Offer: - Configuration and audit ready controls
- Repeatable data loads with reconciliation
- End to end payroll testing cycles
- Parallel runs with variance tracking
- Cutover plan and staffed hypercare
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Our Process
01
Scope Fit
Align outcomes and risks so payroll implementation choices map to business value and control.
02
Build Proof
Configure, migrate, and integrate with early proofs across RTI, BACS, and critical calculations.
03
Test Hard
Run risk based payroll testing with real data and clear exit criteria for sign off.
04
Go Stable
Execute cutover, run parallel runs where needed, and stabilise with daily reconciliations.
Why choose Us?
We pair delivery discipline with hands on build. You get clean data, reliable integrations, tested controls, and a predictable first payroll. Our UK payroll partner model focuses on proof and pace.
Control First
Designed reconciliations, approvals, and audit trails reduce risk from day one.
Proof Driven
RTI, BACS, and scenarios are proven with your data before sign off.
Integration Led
HRIS, ERP, time, and banking flows built to run without manual firefighting.
Fast Stabilise
Hypercare, dashboards, and a tuned runbook make early cycles calm and clean.
Frequently asked questions
About Our Payroll System implementation Services
What is payroll implementation and how is it different from configuration only?
Payroll implementation covers design, data, integrations, payroll testing, controls, and cutover. Configuration alone misses RTI, BACS, reconciliations, and parallel runs that prove accuracy before go live.
How do you ensure RTI works during payroll system implementation?
We build and test RTI flows early. Submissions, error handling, and replays are verified in payroll testing, with results tracked to acceptance criteria before cutover.
When are parallel runs needed?
We recommend parallel runs when scope is large, rules are complex, or data quality is uncertain. They compare outputs line by line so leaders sign off on fact, not hope.
How do you validate BACS before go live?
We generate BACS files in test, run approval steps, and validate formats with banking partners. We also check totals, signers, and timing so payments land correctly.
What integrations are typical in payroll system implementation?
HRIS, time and attendance, ERP finance, benefits, and banking. We design events, payloads, and alerts so flows are dependable and audit ready.
How long does a UK payroll implementation take?
Most programmes take 8 to 14 weeks, depending on headcount, entities, and integrations. A clear plan and early proofs keep timelines tight.
What data work is included?
Profiling, cleansing, and repeatable loads with reconciliations. We verify starters, leavers, rates, YTD, and balances during payroll testing and parallel runs.
How do you handle defects during testing?
We triage by impact, fix fast, and retest. Burn down trends are reviewed with HR and Finance to keep risk visible and controlled.
Can you work with our chosen vendor and bank?
Yes. We coordinate with your software vendor and banking team to prove RTI and BACS and to align cutover timings and approvals.
What happens in hypercare after go live?
Daily checks, reconciliations, and fast defect response. We monitor RTI acknowledgements and BACS outputs and keep a clear dashboard for leadership.
How do you ensure audit readiness?
Controls are designed from the start. Approvals, reconciliations, and evidence packs are produced during testing and retained for audit review.
Do you support multi country payroll?
Yes. We can implement a hub plus local model and still ensure UK controls for RTI, BACS, and statutory rules are met without compromise.
Got more questions?
Feel free to reach out to us for more details & also get a free consulting session with our experts.
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