Our Solution Expertise - HRIS Payroll Integration

HRIS payroll integration and HR payroll interface for UK enterprises

We design and run stable HRIS payroll integration so HR, Finance and IT trust the interfaces, reduce manual fixes and hit every UK payroll deadline.

End to end HRIS payroll integration design, build and remediation
HR payroll interfaces using flat file/SFTP, APIs or middleware with clear ownership
Robust schedules that align cut offs, approvals and payroll calendars
Automated validation, error handling and reconciliations to reduce manual work
Security, GDPR aligned transfers and audit ready documentation for sensitive payroll data

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Scope your integration in one call

Share systems, volumes and pain points for a practical, vendor neutral interface plan.

HRIS payroll integration that stops file chasing and pay errors

HRIS payroll integration is how people data moves cleanly from HR to payroll without rekeying, spreadsheets or guesswork. A well designed HR payroll interface standardises data, uses secure flat file/SFTP or API routes, coordinates schedules and applies strong error handling. Done right, it cuts risk, time and noise, while giving HR and Finance one consistent truth. Done badly, it drives mispayments, complaints and audit findings. We specialise in building integrations that are simple to run and hard to break.

Integration discovery and technical blueprint

We start with a structured discovery across HR, payroll, Finance and IT to understand how data is created, approved and consumed today. We map your HRIS, payroll engines, time systems and finance requirements, then define the right HRIS payroll integration approach for each flow. This includes identifying which interfaces should be flat file/SFTP, which suit APIs, and where middleware adds value rather than complexity, informed by current best practice.

You receive a clear, vendor neutral blueprint covering interface types, field mappings, schedules, security, error handling and ownership. It is written in language sponsors understand and technical teams can build from. This avoids ad hoc scripts, undocumented jobs and brittle point to point links that break every payroll cut off.

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Flat file SFTP interface design and schedules

Flat file/SFTP remains the backbone of many HR payroll interfaces in the UK. We design fixed, CSV or XML layouts with strict mapping rules, version control and data validation at source so files land clean and complete. Using secure SFTP, encryption and access controls, we align with GDPR and internal security policies while keeping operations practical.

We then define schedules that match payroll calendars, cut offs and approval cycles, backed by runbooks, alerts and fallback processes. No more chasing missing files at 4pm on cut off day. Your teams know exactly when files run, what success looks like and how exceptions are handled.

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API and middleware integration engineering

Where your HRIS and payroll platforms support APIs or where middleware is in place, we design real time or near real time HR payroll interfaces that reduce latency and manual work. We define payloads, transformations, authentication and rate limits with a strong focus on resilience and observability, following proven integration patterns.

Our engineers work with your internal teams and vendors to keep interfaces supportable: clear logging, segregation of duties, non production environments and rollback plans. The result is an HRIS payroll integration landscape that can evolve with new systems and reforms without a full rebuild each time.

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Monitoring, error handling and reconciliation

Most integration pain comes not from the interface itself, but from weak monitoring and error handling. We put controls at the centre: pre flight validation, line level rejects, retry rules, notifications to the right team and clear dashboards. Schedules, flat file/SFTP transfers, API calls and middleware jobs are all observable.

We also implement reconciliation between HRIS, HR payroll interface outputs and payroll results: headcount checks, totals, variance thresholds and exception reports. This makes it easy to prove completeness and accuracy each cycle, cutting time spent hunting silent failures and strengthening your audit story.

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Multi vendor and multi country interface governance

Many UK headquartered organisations run multiple HR, payroll and time solutions. We design a coherent interface architecture across vendors and countries so HRIS payroll integration remains consistent. That includes shared templates, naming standards, mapping libraries and a central catalogue of interfaces and owners. With governance in place, each new provider or country can plug into an existing pattern rather than inventing their own. This protects data quality and security while allowing local flexibility where it actually matters, and makes future transformations far easier to deliver.

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Turn integrations into a controlled asset

If your HRIS payroll interfaces feel fragile or manual, we can assess, redesign and stabilise them without disrupting pay.

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Discovery, mapping and interface strategy

We run targeted sessions with HR, payroll, Finance and IT to understand pain points, volumes, systems and constraints. Using HRIS payroll integration best practice, we define which feeds need HR payroll interfaces, choose between flat file/SFTP, API or middleware, and shape schedules and error handling that match real life operations.

What We Offer:

End to end landscape and gap analysis
Clear interface catalogue and data ownership model
Proposed flat-file/SFTP, API and middleware approach
Security, GDPR and audit considerations built in
Phased roadmap aligned to payroll calendars

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Build, testing and operational handover

We design, build and test HR payroll interfaces against the agreed blueprint. That includes mapping, technical specs, flat file/SFTP jobs, API calls, middleware flows and monitoring. We run realistic test cycles, parallel runs and reconciliations so by the time you go live, schedules, error handling and reports are proven and your teams know how to run them.

What We Offer:

Technical design and build of HR payroll interfaces
Configurable flat-file/SFTP jobs and secure transfers
API and middleware integration development and tuning
Structured testing, parallel runs and reconciliation packs
Runbooks, support guides and knowledge transfer

Deliver stable interfaces to payroll

Our Process

Map reality

We capture systems, flows, risks and deadlines to understand what your HRIS payroll integration must support.

Design pattern

We define standard HR payroll interface patterns using flat-file/SFTP, API or middleware where they fit.

Build control

We implement, test and document interfaces with strong validation, monitoring and reconciliation.

Optimise continuously

We refine schedules, rules and tooling as volumes, vendors and compliance requirements change.

Why choose Us?

You get senior HRIS and payroll integration specialists, not generalists. We are platform aware, control focused and obsessed with making interfaces stable, explainable and easy to run for in house teams.

Deep technical

Experience across APIs, flat-file/SFTP, middleware and vendor toolkits in complex UK environments.

Process led

Designs follow your payroll calendars, approvals and controls, not just what is easiest to code.

Risk aware

Strong focus on GDPR, segregation of duties, resilience and audit ready documentation.

Outcome driven

Every interface measured by fewer errors, less manual work and cleaner reporting.

Frequently asked questions

About Our HRIS payroll integration Services

What is HRIS payroll integration and why does it matter?

HRIS payroll integration connects your HR system to your payroll engine using structured HR payroll interfaces. Done well, it removes rekeying, reduces errors, protects GDPR sensitive data and gives HR and Finance one trusted data set. Done badly, it creates late runs, disputes and audit risk.

When should we invest in specialist HR payroll interface support?

Bring in experts when you change HRIS or payroll, add new entities, see recurring file issues, or rely on spreadsheets between systems. Structured HRIS payroll integration design saves significant time and reduces the risk of mispayments or failed submissions.

Should we use flat file/SFTP or APIs for HRIS payroll integration?

Both can work. Flat file/SFTP suits predictable batch HR payroll interfaces and is widely supported. APIs are useful for near real time updates. The right choice depends on your platforms, volumes, latency needs and internal support model. We often design a mixed approach.

How does middleware fit into HRIS payroll integration?

Middleware can centralise mappings, transformations and monitoring across multiple HR payroll interfaces. It is valuable in multi vendor or multi country landscapes. But it must be designed carefully or it simply adds cost. We help decide when middleware is justified and how to keep it lean.

What error handling should good HR payroll interfaces include?

Effective integrations validate data before sending, log every run, flag rejects with clear reasons and route alerts to the right owners. Combined with reconciliations between HRIS and payroll totals, this error handling prevents silent failures and protects your payroll deadlines.

How do you ensure HRIS payroll integration is secure and GDPR compliant?

We enforce encryption for SFTP, secure API authentication, least privilege access, segregation of duties and robust logging. Data flows are documented so you can show exactly where payroll data moves, supporting GDPR and internal security requirements.

Do you support multiple HR and payroll vendors?

Yes. Our HRIS payroll integration approach is platform neutral. We work with your chosen HR, payroll and time systems, applying consistent patterns so each HR payroll interface is supportable and aligned to your control framework.

What documentation will we receive for our HR payroll interfaces?

You receive interface specifications, mapping tables, schedules, runbooks, error handling guides and RACI. This makes your integrations maintainable by internal teams and reduces dependency on individual developers or external contractors.

How long does an HRIS payroll integration project usually take?

Duration depends on scope, data quality and decision speed. Our method uses short discovery, a clear blueprint, then phased build and rollout aligned to payroll cycles. That keeps risk controlled while delivering visible stability improvements early.

Can you support ongoing monitoring and optimisation?

Yes. We can either design monitoring for your internal teams to own, or provide continued support. Over time we refine rules, add new interfaces and adjust schedules as your organisation, vendors and regulations evolve.